Whereas each college must retain the flexibility to improve its curriculum, course offerings may be changed during the student's education. If a course required under a previous catalog is no longer offered, a student eligible to graduate according to that catalog should consult with his or her academic advisor or dean to identify another course that may be used to fulfill the requirement. Course substitutions in the degree program are permitted only with the approval of the dean through the department head or program director. Furthermore, the University reserves the right to make any changes in requirements it may consider necessary and desirable by due notice in the catalog (from the Texas A&M University Undergraduate Catalog).

Each degree awarded by Texas A&M University has its own unique program and catalog requirements. Please refer to the specific catalog the student is officially following in Compass to determine which program requirements a student has remaining for degree completion and which courses may be used for adjustments. It is also recommended advisors generate a new degree evaluation in Howdy for reference when processing an adjustment for a student. Please refer to Texas A&M University Student Rule 14 to view University additional general degree requirements at Texas A&M.

The following fields on the Undergraduate Adjustment Request Form should be filled out accordingly:

• Name: Student's first and last name
• Student ID Number: Student's ID Number (preferably the 'T' number)
• Primary Program: Student's primary program code (Type of degree-major-concentration if applicable)
• Catalog Term: Student's catalog term (The student should remain in the catalog under which they entered Texas A&M University unless permission is given from the dean or designee per Texas A&M University Student Rule 14.5)
• Expected Graduation Term: Term in which the student is expected to graduate
• Degree Candidate: Check the "Yes" box if the student plans to graduate in the current term. This allows the Degree Audit Office to verify the student's application for graduation has been received.
• Student Athlete: Check the "Yes" box if the student is currently an athlete for an NCAA sports team.
• Area: Choose or type the area name in the student's degree evaluation where the adjustment needs to be made. (e.g., If an adjustment needs to be done to the student's Major Field of Study courses, then select or type "Major Coursework" in the field.) On the PDF version of the Undergraduate Adjustment Form, the Office of the Registrar included eighteen of the common degree plan areas in the drop down list, but other areas which are specific to certain degree programs may be typed in the Area fields.
• Rule: Choose or type the specific rule within the Area where an adjustment needs to be made. (e.g., if an adjustment needs to be done to Rule A in the student's Major Coursework area, either select or type A in the Rule field on the same line where "Major Coursework" is indicated for the Area field.)
• Course: List the course which is to be added to a specific area in the student's degree evaluation. ( e.g., If SOCI 415 needs to fulfill Rule A in the student's Major Coursework area, then type SOCI 415 on the same line where Major Coursework and Rule A are indicated in their respective columns.)
• Hours: Enter the number of course credit hours needed to fulfill the specific degree requirement.
• Term: Enter the term the student successfully earned credit hours to be used for the adjustment.
• Transfer: Choose or type either "Yes" or "No" if the course being used for the adjustment was transferred from another institution.
• Core: Choose or type either "Yes" or "No" if the request would be an adjustment to the University Core Curriculum. Please refer to the student's official catalog to determine which core curriculum requirements he/she is required to complete for degree completion. Adjustments to University Core Curriculum Requirements require the approval of the student's AOC Dean.
• Approved: This field is for the AOC Dean or Dean's Designate to indicate his/her approval of the requested adjustment (if required). All adjustments to the University Core Curriculum Requirements will require this approval.
• Comments:This field is optional and may be used to provide any additional information to the Degree Audit Office.

The signature lines at the bottom of the form are for printed names and signatures of those who may need to approve the request. All signatures may not be essential for approval depending on the policies of the colleges or departments of either degree program.

After approval has been given by all of the necessary signature authorities for your deparment or college, the form must be sent to the Degree Audit Office for processing.

Click here for a PDF version of the Undergraduate Adjustment form.

Click here for a Microsoft Word (Office 2003) version of the Undergraduate Adjustment Form.

Click here for a Microsoft Word (Office 2007) version of the Undergraduate Adjustment form.